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Information for Elector Organizations


INFORMATION FOR LOCAL ELECTOR ORGANIZATIONS

An elector organization is an organization that endorses or intends to endorse a candidate, or candidates, in general local elections and that files endorsement documents with the local Chief Election Officer. Elector organizations may be referred to as "civic political parties".​​

An elector organization must have a membership of at least 50 eligible electors (resident and/or non-resident property electors) at the time it submits endorsement documents to the local Chief Election Officer, and the organization must not be disqualified from endorsing a candidate under the Local Government Act, Local Elections Campaign Financing Act or any other Act.

Elector organizations do not have to formally incorporate as a company or a society.

For more information please read:
Province of British Columbia - Elector Organizations and Endorsement
Province of British Columbia - Elector Organization Guide
Elections BC - Guide to Local Elections Campaign Financing in BC for Local Elector Organizations

DISCLOSURE STATEMENTS FOR LOCAL ELECTOR ORGANIZATIONS

Financial agents are responsible for filing disclosure statements with Elections BC. A disclosure statement includes information on all campaign contributions, election expenses, transfers, surplus campaign funds and other transactions related to the campaign A disclosure statement must be filed for every elector organization All disclosure statements must be completed on Elections BC forms.

Financial agents are responsible for filing disclosure statements even if there were few or no financial transactions. Responsible principal officials also have a responsibility to ensure that their financial agents file their disclosure statements. Disclosure statements can be filed by:

  • email
  • mail
  • courier
  • fax
  • hand to a Service BC Centre (Service BC Locations)
  • hand to the Elections BC office in Victoria

Disclosure Statements Filing Deadline

The filing deadline for disclosure statements is 4:30 p m (Pacific time), 90 days after General Voting Day.

Disclosure statements filed by the filing deadline are accepted as long as the disclosure requirements are met If a disclosure statement requires additional information before it can be accepted, Elections BC will contact the financial agent to give them an opportunity to make the required corrections If a financial agent does not meet the 90 day deadline, they may file the disclosure statement under the late filing provisions discussed below.

The BC Chief Electoral Officer may grant extensions to the filing deadline in extraordinary circumstances. Requests for extensions must be made in writing to the BC Chief Electoral Officer before the 90 day filing deadline.

Late Filing Deadline

The late filing deadline is 4:30 pm (Pacific time), 120 days after General Voting Day (GVD). Disclosure statements submitted between 91 and 120 days after GVD must include a $500 late filing fee. It is an offence to not file a disclosure statement by the late filing deadline. There are significant penalties for committing offences.

For Questions Regarding Campaign Financing and Expenses Contact Elections BC at:

Local Elections Campaign Financing
Elections BC
PO Box 9275 Stn Prov Govt
Victoria BC V8W 9J6

FORMS FOR LOCAL ELECTOR ORGANIZATIONS

Elections BC Elector Organization Disclosure Statement Forms

Disclosure Statement Cover Page (4400)
Endorsed Candidates and Campaign Accounts (4401)
Campaign Financing Summary (4402)
Summary of Campaign Contributions Received on or After October 31, 2017 (4403)
Summary of Campaign Contributions Before October 31, 2017 (4403A)
Significant Contributors ($100 or More) on or After October 31, 2017 (4404)
Significant Contributors ($100 or More) Before October 31, 2017 (4404A)
Permissible Loans Received Before October 31, 2017 (4405)
Loans Received Before October 31, 2017 (4405A)
Other Deposits into Campaign Account and In-kind Transfers on or After October 31, 2017 (4406)
Other Deposits into Campaign Account and In-kind Transfers Before October 31, 2017 (4406A)
Prohibited Campaign Contributions and Loans on or After October 31, 2017 (4407)
Prohibited Campaign Contributions Before October 31, 2017 (4407A)
Summary of Election Expenses (4408)
Election Expenses for Day-to-Day Administration (4408A)
Campaign Period Expenses Attributed to Candidates (4409)
Other Payments from Campaign Account and In-kind Transfers (4410)
Fundraising Function on or After October 31, 2017 (4411)
Fundraising Function Before October 31, 2017 (4411A)
Former Financial Agents (4412)

Elector Organization Financial Agent Appointment Update (4420)
Responsible Principal Official Update (4421)

Visit elections.bc.ca for a full list of Elections BC Local Elections Forms

District of Houston Chief Elections Officer Contact Information:
Jessica Bagnall, Corporate Officer/Chief Elections Officer
PO Box 370 | Houston, BC | V0J 1Z0
3400 14th Street
P: 250-845-2238
F: 250-845-3429
E: corporate@houston.ca

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